Chemwatch provides primarily four ways in which materials can be registered (added) into the database system. 


Type

Required from Requester

Chemwatch Process

Expectation

Inventory database Registration


 

Master product List, Sisot Inventory Product List, Manifest Inventory List can be sent to Chemwatch via email .

  Inventory will be registered in accordance with the registration phases (PTNs statuses).


Registration phases captured through the Chemwatcher module’s PTN History and statuses. The PTN completion status depicted final output for all registered materials per PTN.

 

Manifest Upload


Manifest Inventory List can be sent to Chemwatch via email .

  Manifest will be created through the registration phases (PTNs statuses).

FTP Upload


The Master product List, Sisot Inventory Product List, Manifest Inventory List can be uploaded through File Transfer Protocol.

 Inventory will be registered through the registration phases (PTNs statuses).

Adding Materials by User


Users can add materials or products into folders in the GoldFFX application.

This process is considered as a self-registration, where user adds an SDS into a folder.

Users must have read-write permission 

 

Note that only users with read-write permission can add materials to the respective folders. The Chemwatcher
 module is accessible to the administrator of the system within your organisation by default. For users who do not have access the Chemwatcher module may contact their administrator for more details.

 

 

Before adding a material into a folder, consider the following types of roles a user may have. 

 

Function

User Profile

Description

Permission

Management/Supervisor Role

 

Folders/Manifest Management level

Management of specific areas (folder) within the system’s folders or manifest directories.

Ability to edit, (read-write permission) materials, manage folders, data; report generator, dashboards, document filter tools, conduct risk assessments and many more…functions.

Support Role

 

Materials Management level

Management of materials for specific areas (folder) within the system’s folders or manifest directories.

Ability to edit, (read-write permission) materials, data; report generator, dashboards, document filter tools, conduct risk assessments and many more…functions.


There two ways to add materials into a folder or store"


1. Add material into a folder or store by right-click function

2. Search and drag and drop material into a folder or store


Option 1: Add Material into Folder by Right/Left Click Function


Steps

  1. In "simple search mode" select the Home module button  (if it’s not already the default module)
  2. Press the Vendor SDS button from the SDS panel to set the type of document 
  3. Clickthe Full in order to look up for the Vendor SDS from the Chemwatch full database collection

4. Type  the material or chemical name in the Name/CAS free text field

5. Select the material or chemical name from the autocomplete search list panel. In this case, acetone is used to demonstrate the steps.


6. Select the name of the material by a specific vendor of interest to display a list of available multiple vendors 


7. Mouse right click on the product name (by specific vendor, country, language and issue date) from the document listing

8. Select the Copy option 

9. Expand Manifest directory, Area, Section to view folder nodes to identify the specific folder location, e.g., storage

10. Mouse right click on the specific folder, e.g., storage folder is grey , depicting an empty folder

11. Select the Paste option 

11. The storage grey folder turns green , which depicts a folder with a material added into it. Selectthe green folder to display record of added material

 

The moved folders will be added as child folders into the destination folder.


A confirmation message will display to confirm successful task. If a user does not have read-write access to a folder, a message will display to seek further help from the administrator.

 

Option 2: Search and Drag and Drop Materials into Folder


The following steps illustrate the sequence with screen capture on ‘how to add a single SDS for a particular product into a storage folder using the drag and drop   function’. 

 

Steps

  1. In "simple search mode" select the Home module button  (if it’s not already the default module)
  2. Press the Vendor SDS button from the SDS panel to set the type of document 
  3. Clickthe Full option in order to look up for the Vendor SDS from the Chemwatch full database collection

4. Type  the material or chemical name in the Name/CAS free text field

5. Select the material or chemical name from the autocomplete search list panel. In this case, acetone is used to demonstrate the steps.



6. Select the name of the material by a specific vendor of interest to display a list of available multiple vendors 


7. Expand Manifest directory, Area, Section to view folder nodes to identify the specific folder location, e.g., storage folder is grey , depicting an empty folder

8. Drag and drop  the document name onto the destination folder

 

 

9. The storage grey folder turns green , which depicts a folder with a material added into it. Selectthe green folder to display record of added material

 

The copied product and accompanying Vendor SDS will be added into the destination folder.


A confirmation message will display to confirm successful task. If a user does not have read-write access to a folder, a message will display to seek further help from the administrator.