Create Area, Create Section, Create Folders, Create Stores, Add Folder Branches : Chemwatch Knowledgebase

Before creating a manifest folder hierarchy, let’s go over folder management background information about the default systems directories, folder types and folder permissions.

Systems Directories

There are about six systems folders available in the folder tree panel, namely; Collection, Enterprise, Catalogue, Folders, Unfiled Folder, Manifest and Deleted.

The default directories in the Folder Tree Panel are described in the table below.

Directory	Description	Use
COLLECTION	Entire collection of the custom inventory	Materials register of your company’s own inventory records since inception that is registered with Chemwatch.
ENTERPRISE	Parent system’ directory to sub-directories; folders, manifest, deleted	Inventory record of materials including archived and current register of materials in folders, manifest and deleted directories.
CATALOGUE	Collection of own catalogue (shopping basket) for containers	The catalogue collection is applicable to the Sisot module
FOLDERS	System’s directory for materials in unfiled folder and other users’ folders	Contains current register of materials in folders. Commonly used for managing a list of materials for vendor SDS for various purposes.
UNFILED	System’s directory for materials that are archive as newly added	Materials requested to be added into the database from a company will be registered into the unfiled folder in order to be filed later into a specific folder or location.
Manifest	System’s directory that can represent a site map for a company by using folder structure	Manifest tree can be used to create areas, sections, locations by using a folder structure based on manifest site map to keep records/register of materials kept on sites/locations including Sisot related folders.
Deleted	System’s directory that stores all deleted folders and materials	Recycle bin for all removed folders and its contents or materials deleted in the system. Not all users may have access to this folder due to permission rights to edit or not to edit this folder or other folders.

Folder User Permissions

There are four main types of folder user permission attributes that can be assigned by the administrator of the program to end users of the system. The table below provides a summary description for these permissions with respect to the type of access users may have to be able to view and or edit materials in folders.

Permission	Description	User Interface Attribute	Folder View
Deny	Directories/folder content cannot be accessed by users	A message displays “to contact the administrator”	Access denied
Not Defined	Directories/folder will not be visible to user	Folder assigned this type of permission will be hidden from user	Hidden
Read	Directories/folder content can be accessed by user but cannot add or copy or move or remove (delete) folders or materials	User can view folder content (register of materials) but cannot edit content	View
Read-write	User can be copy, move, remove (delete) folders, materials and edit material quantities	User can view folder content (register of materials) and edit content (folders, materials and quantities)	View and Edit

Folder Types

Primarily, there are 5 types of folders that can be created under the manifest system directory, which have specific conditional properties. The folder type drop-down menus (i.e., the folder type and respective folder icons) are integrated into to show the folder name and icon for each option. This folder type drop-down menu defaults to the “Storage folder”.

Hovering the mouse pointer over the reference information icon for the “Folder Type” shows the main folder types.

Clicking on the folder type drop down icon displays the menu of the different types of folders to designate the respective type of folder location when creating or editing folder properties. The folder icons area mapped with the applicable folder type names for ease of identification of the type of folder.

Folder Types and Conditions

Folder Type	Conditions	Attribute
System	System folder directories are NOT editable by default.	No edit
Administrator	Materials ALLOWED to be stored in this type of folder, users with edit rights will be able to store materials in this folder and when this occurs, it will turn into a green folder.	Edit property
Storage	Materials ALLOWED to be stored in this type of folder, users with edit rights will be able to store materials in this folder.	Edit property
Shop	Folder type AVAILABLE to all users (Sisot and none-Sisot users), users with access and edit rights to this folder will be able to manage materials in this folder.	Edit property
Waste (Waste is designated to 2 categories)	“Waste – Intermediate Area” and “Waste – Dispatch Area” AVAILABLE to all users (Sisot and none-Sisot users).	Edit property
Waste (Waste is designated to 2 categories)	“Waste contractors to collect wastes from this site” because it is only applicable for “Waste –Dispatch Area” folders	Edit property
Notes	“Waste – Intermediate Area” will NOT have the tick box. “Waste folders” will work as a “Storage” folder for non-Sisot users.	Edit property
	An empty folder will be color coded grey, regardless of the location on the tree.
	Removal of all materials from a folder will make the folder grey, depicting it as an empty folder.

The following steps illustrate how to create a single folder for storage under the manifest system directory folder node.

If a user does not have the edit rights permission to create folders, consult with the administrator of the Chemwatch application within your business or organisation to grant the respective folder permission, read-write to the manifest directory or to the specific folder location.